Use the Excel templates provided in the DCF website. To facilitate automatic search in the document, do not delete or merge any cells. Do not add any columns. Add as many rows as you need, but do not add empty rows (e.g. to mark sections in long tables). Follow the guidance to fill in the tables. Do not leave blank cells.
The cells colour code:
white cells = WP cells
grey cells = AR cells to fill in
yellow cells = AR cells with formulas; they will update automatically
Follow the guidance to enter text where requested, and numerical values where requested. Where numerical values (number, percentages) are requested, do not enter numerical expressions (e.g. ‘10-15’, or ‘<60’). If the guidance mentions ‘NA’ as an option, this is the only text that is allowed in those columns.
Insert WP/AR comments into a relevant column at the end of the table. If necessary, elaborate on your comments in a relevant WP/ AR text box in the text file. Use the ‘AR comments’ column for short explanations of deviations from the WP. Provide longer and more complex explanations in the AR text file.
When drafting the annual report, paste WP tables and text boxes as they are. Explain deviations in AR comments and text boxes where necessary. If necessary, specify in the AR text boxes actions your Member State will take to avoid deviations from the WP. Formulate actions concisely; avoid vague and general remarks.
If your Member State decides to introduce changes to an adopted work plan, submit an amended WP in due time for the assessment procedure (October). Do not modify WP content in the AR tables or text boxes. Before submitting the WP/AR tables, unhide any hidden cells and clear any filters, as they may hinder the evaluation process.